What documents a trustee service asks you for

Less than you expect from the provider, and more from the registry. The papers that matter are usually set by the registry, so ask which ones apply before you order.

Little.The verdict

Most providers publish no document list. NorwayDomain asks for a name, an email and a country. Netim asks for proof of identity once, before a first trustee order. The heavier papers, a trade mark number, a company extract or a signed declaration, come from the registry.

What providers publish

We read each provider's own order page, help page or agreement in October 2026. Marcaria's and Openprovider's help centres did not load for us, so neither has a row. Prices are on the .no and .eu trustees pages, not here.

Provider	What it publishes
NorwayDomain	Name, email, country. "No Norwegian ID number, no organisation number, no local address." You accept a Trustee Agreement at checkout and receive a signed certificate of beneficial ownership.
Netim	Account authentication with proof of identity before the first trustee order, then acceptance of its general terms. No other paper is named.
101domain	Says the trustee service needs no contract. Its .ca and .com.au pages list no trustee for either, and ask for a trade mark number instead.
EuroDNS	Local presence terms (last modified January 2014) name no document. Its domain terms oblige you to supply whatever the registry requires.
Safenames	An online Local Contact agreement. A transfer needs the registry's requirements met (clause 4.1). Any trade mark or company formed for the service stays its property (clauses 11.2 and 11.4).
INWX	No list. Says documents are no longer needed for many extensions, such as .cn, and that the cost depends on the work.
united-domains	A .eu Treuhandvertrag (trustee contract) form. EURid then emails you to verify your data. The contents are not described.
EuropeID and Web Solutions	Appear to share an operator. Both say the service is an agreement authorising them as your local contact, and both issue you a signed User Certificate. For .ca, a registered Canadian trade mark number.

Which registry rule drives each paper

Company extract and signatory ID

Afnic cannot check the legality of supporting documents such as a Kbis extract itself, but reserves the right to enlist accredited third parties when in doubt (paragraph 64 of the Naming Policy, July 2026). It also requires the holder and administrative contact to give accurate identity details (paragraph 92). See the .fr rules. EURid verifies data through the holder's portal account.

Trade mark certificate

Of the registries we cover, two use it. .ca accepts a trade mark registered in Canada, and Web Solutions says the number must be given..au accepts an Australian application or registration where the domain exactly matches the mark, and Safenames says a refused application would likely leave the name non-compliant. 101domain asks for the number on both.

Signed agreement or declaration

Norid requires the subscriber to sign an applicant's declaration electronically before the registrar applies, and a new subscriber signs a new one on a transfer. On a trustee-held .no, the subscriber is the trustee.

Letter of authorisation

Only .br asks for a power of attorney, notarised and legalised, from a foreign entity registering directly. Otherwise the letter is the provider's paper for you: the User Certificate, or NorwayDomain's certificate of beneficial ownership. It proves your claim to the provider, not to the registry, as the ownership guide explains.

Watch out

Proof of address

We found no provider or registry in this set that asks a trustee customer for it. Punktum dk asks foreign .dk registrants flagged by its risk engine for photo ID and proof of address, but a trustee is not sold there.

Checklist before you pay

Ask which papers the registry requires of the registered holder.
Ask for the trustee agreement before checkout, not after.
Ask who signs the registry declaration, you or the trustee.
For .ca or .au, check the trade mark is registered or pending and matches the domain exactly.
Ask whether the certificate you receive names you as beneficial owner.
Ask how the trustee passes on a registry verification notice.
Compare the answers with the exit column on the .ca or .au comparison, and see how we gather it.

Keep reading

Leaving a trustee serviceThe exit paperwork, step by step.Read this What is a trustee serviceThe two shapes the arrangement takes.Read this WHOIS privacy on restricted domainsWhose name appears once the papers are signed.Read this Trustee provider directoryOne profile per company.Read this

Common questions

Will a trustee ask for my passport?

Netim says it asks for proof of identity before a first trustee order. NorwayDomain says it needs no ID number. Others publish nothing, so ask before paying.

Do I need a trade mark to get a .ca or .au domain?

Only if you rely on the trade mark route. It must be registered in Canada, or applied for in Australia, and the .au domain must match it exactly.

Is a certificate of ownership a registry record?

No. It is the provider's statement to you. The registry record names the trustee.

Sources

Last updated October 2026. Provider terms change and several of these pages are old. If something here is out of date, email info@trusteeindex.com.